Attendance that credits the training it was for.
A drill is already a training event. Link it to the course or practical it satisfies, and marking someone present is the last data entry anybody does: the completion, the rating, the rank, and the volunteer hours all follow from that one tap. That link between a drill and the qualification it satisfies is what the module is for.
From a date on the calendar to a line in the training record
Five steps, of which only the first four involve a person.
Post the event
A drill, a training night, a meeting, a callout. Recurring or one-off, with the roles you need filled and the course it counts toward.
Members answer
Yes, no, or claim a specific role. A role that requires a rating only offers itself to members who hold it.
Fill the slots
A staffing board shows filled-of-needed per role, an unassigned pool, and a waitlist. Officers can place anyone, over the requirements.
Check people in
A tablet at the door, or the roster on a phone — already pre-filled from who said yes.
Credit and hours post
The linked course completes, any newly earned rating awards, rank advances where the ratings now qualify, and the volunteer hours are logged.
Staffing an event by position
An event can call for eight people of whom two hold Team Leader. A signup for a slot is an RSVP with a role attached, so the qualifications you already track decide who can claim what, and nobody maintains a second list.
The staffing board on an event. Illustrative roles and ratings.
How the board behaves
- The qualification gate is already wired. A role can require a rating, and members who don't hold it see the requirement and a disabled button instead of a signup, so nobody has to police the sheet.
- The gate is soft on purpose. An officer can place anyone into any role from this board. In the field the person in charge decides, and software that refuses to be overridden gets worked around.
- One member, one slot. Moving someone between roles moves the signup they already have rather than creating a second one, so the counts hold.
- The month view shows the gap. A staffed event carries a filled-of-needed badge on its calendar chip, amber until it's covered, so an officer scanning September sees which commitments still need bodies.
Taking the roster on the day
Open the event and everyone who said yes is already there, marked present and grouped by the role they claimed. The list starts from the signups and is corrected rather than built, and nothing is recorded until you save it.
| Member | Signed up as | Hours | Attendance |
|---|---|---|---|
| Dana Whitfield | Team Leader | 6.0 | PresentAbsent |
| Marcus Reyes | Ground Team | 6.0 | PresentAbsent |
| Priya Anand | Ground Team | 4.5 | PresentAbsent |
| Tom Ochoa | Ground Team | — | PresentAbsent |
| Rosa Delgado walk-in | — | 6.0 | PresentAbsent |
The check-in roster. The same list drives the touchscreen kiosk, where members find themselves and tap in without a login.
- Course completedGround Team Refresher (2026 cycle) — the requirement this drill was linked to.
- Rating awardedGround Search Team Member. Every required course and prerequisite is now held, so it awarded itself.
- Volunteer hours logged6.0 hours against the event, ready for the quarterly export.
- Audit entry writtenWho marked her present, when, and what it triggered. Append-only.
One tap writes the completion, the rating, the rank, and the hours.
What attendance credit won't do
Showing up to a drill doesn't skip the requirements. Attendance credits the course or practical the event was actually linked to; if a qualification also needs an exam or a separate sign-off, those still have to happen. A rating awards when everything it asks for is genuinely held.
Credit is recorded once. Marking the same member present twice, re-saving the roster, or crediting an event that already posted does not stack up duplicate completions.
The rest of running the calendar
Recurring series
Second Tuesday of the month, every month. Edit a single occurrence or this-and-all-future without losing the signups you already have.
Your own event types
Define the categories your organization runs, with your own labels and colors, rather than mapping your program onto a fixed list.
Kiosk check-in
A shared tablet at the door, unlocked by an org access code rather than a member login. Members find themselves and tap in; the roster fills in real time.
Pre-event reminders
Reminders go out before an event to everyone who signed up, so a commitment made three weeks earlier still surfaces on the day.
Add to calendar
Every event offers a standard calendar file, so a drill lands in Google, Outlook, or Apple Calendar next to the rest of a volunteer's life.
Event files
Attach the incident action plan, the map, the sign-in sheet, and the after-action notes. They stay with the event rather than in somebody's inbox.
Volunteer hours from every one of these events roll up on the hours and reporting page, and an event that can't wait for a calendar becomes an activation callout.
Put one of your own drills through it.
Bring a drill you already run and the qualification it should satisfy, and we'll wire it up on the call.
Pick a time that suits you, or email us about the Operations module.